PTO+Committee+Descriptions

=**__Committee Descriptions__** = Below are descriptions of the many volunteer opportunities we have within the EHGEMS PTO. Please take a moment to look through them and see what might interest you. = =

__Book Fair Committee__
EHGEMS will sponsor two book fairs this year, one at Barnes and Noble and one Scholastic in school. Volunteers are needed to coordinate these fairs; create & distribute flyers and set up & take down book displays.

__Box Tops Coordinator __
Box Tops for Education is an ongoing fundraiser where EHGEMS families collect Box Tops for Education labels found on common pantry items A coordinator is needed to investigate and promote further opportunities with periodic Box Top drives and incentives. Also is responsible for collecting, sorting and submitting all labels for reimbursement, submissions are at least twice per year.

__Room Parent__
This is a good opportunity for those who cannot come into school on a regular basis. Our classroom representatives serve as a liaison between the PTO and parents in the classroom by soliciting volunteers for various PTO functions and coordinating helpers in the classroom as needed by the individual teachers.

__Classroom Book Order Coordinator__
This is also a good opportunity for those who cannot come into school on a regular basis. Each classroom teacher receives Scholastic book order catalogs every month to send home with their students to order from. We are looking for one person in each classroom to assist with this program. The classroom coordinator will need to separate the different catalogs, staple them together to send home and place the book orders by phone or email once a month.

__Bingo Night Committee__
Solicits donations, schedules volunteers, organizes the raffle and prizes and many other responsibilities. This is an event that requires scores of volunteers to set-up, solicit community donations, make purchases, and clean-up. Other tasks include: food sales, game ticket sales, managing the prize table and preparation and sale of refreshments at the event. Please consider volunteering 1 hour of your time to this event so that all parents have time to enjoy the event with their families.

__Fifth Grade Graduation Committee__
Plan the celebration held at the end of the school year in honor of the 5th grade class. Committee members help raise additional funds for the event and assist in the arrangements for food, drinks, decorations, and student gifts.

__**Finance Committee**__
Works with PTO Treasurer and Executive Board to plan the PTO Budget and assists with the year-end financial review.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Fundraising Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Members will plan events, recruit volunteers and provide assistance to other committees as needed. The committee organizes events such as the Scholastic Book Fairs, Entertainment Books, Student Pictures, Fundraising sales such as chocolate and gift-wrap, McDonald’s nights, and a number of other events.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Grants Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Volunteers are needed to investigate what types of grants are available and initiate writing the grant proposals to obtain funds that benefit our students. Volunteers would work in unison with teachers and the assistant principal.

__**<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Grocery Card Program (New!) **__
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Help get this program up and running! We need coordinators to maintain the supply of local grocery store cards for sale & distribution. This is a great fundraiser since families do not spend any more money than they ordinarily would on groceries, and EHGEMS gets 5%!

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Holiday Arts & Crafts Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">This event is a craft-making workshop where the children can make items to give as holiday gifts. Volunteers are needed to assist children each station and keep things organized.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Hospitality/Helping Hands Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Provides and organizes refreshments for open House, Science Night, Japanese activities and other school functions. Also provides meals, flowers and/or support to Magnet School families facing challenging times in their home lives.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Japanese Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Support the Magnet School Japanese Program by assisting the Japanese department staff plan and carry out Japanese related events and program. No Japanese language ability required!

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Magnetic Attractions Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Magnetic Attractions is our after-school enrichment program. Volunteers are needed to teach classes, administer the program and set-up and clean up classrooms as necessary. If you have a special talent that you would like to share with students, this is the perfect opportunity to teach a small class!

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">McDonald’s Family Nights __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Helpers are needed to promote events and greet EHGEMS families at the door. The McDonald’s Nights coordinator will create & distribute flyers, create incentives for attendance, staff each event (usually 2 greeters) and track payments from McDonald’s.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Newsletter Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The PTO newsletter is a way for the PTO to notify parents of upcoming events. Volunteers compile photos, calendar of events, news items, and announcements. Helpers are also needed with printing, copying and distribution of the newsletter.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Nominating Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">This committee organizes the election of PTO officers and Advisory Board members during the spring. Usually 3 or so members are needed.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Open House Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">This committee gets together in August to put together the Welcome Packets for Open House and to plan the Welcome Back Teacher Luncheon.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">School Picture Day Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">This committee is needed to coordinate with the photographer and the classrooms and to assist the photographer with the children while they get their pictures taken. Pictures are taken twice a year.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Science & Technology Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">If you have a science or technology background or are interested in either topic, this committee needs you. Volunteers work directly with the science and technology department staff to bring exciting opportunities and events to our school including Family Science Night and Astronomy Night.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Shin Nen Kai Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Shin Nen Kai is the Japanese New Year celebration that is held at our school every January. Volunteers are needed to assist the Japanese teacher in planning and running the event. This celebration is one of our largest annual school functions.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Staff Appreciation Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The committee is responsible for coordinating special staff appreciation events including the PTO sponsored luncheon during the Staff Appreciation week in May.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Stop & Shop A+ Program, Shop Rite and Target Take Charge of Education Program Coordinators __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Volunteers are needed to communicate thesw programs to parents with occasional flyers and newsletter articles. The coordinator also ensures promo checks are sent and received.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Yearbook Committee __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Parents and students are needed to work with publishing company, acquire and organize photos throughout the school year. Volunteers will collect orders, place the yearbook order with the publisher and distribute yearbooks at the end of the year.

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Executive Board Positions __
<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The Presidents shall preside over all meetings of the General Membership and Executive Board and shall perform all duties usually pertaining to the office including but not limited to: scheduling meetings of the General Membership and Executive Board, providing and distributing a list of agenda items in advance of the regular meetings, and coordinating the activities of all the standing committees. <span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The Vice Presidents shall act as aides to the Presidents and perform the duties of the Presidents in their absence. They will also function as coordinators of volunteer groups as necessary.
 * __<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Co-Presidents (2) __ **
 * __<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Co-Vice Presidents (2) __ **

<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Duties include but not limited to: keeping an accurate record of receipts and expenditures and paying out funds as directed; presenting a statement of account at meetings of the General Membership and at other times when requested by the Presidents; making a full report at the annual PTO meeting. **__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Corresponding Secretary (1) __** <span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The Corresponding Secretary shall transmit information through the PTO Newsletter and through other means deemed necessary and shall be responsible for any other official correspondence from the Executive Board or the General Membership. This office will maintain archives of official correspondence.
 * __<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Co-Treasurers (2) __ **

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Re**cording Co-Secretaries (2)** __ <span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The Recording Secretaries shall keep a correct record of all meetings of the General Membership and the Executive Board and provide minutes at each respective meeting.

<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The chairpersons of the Fundraising Committee are responsible for organizing all aspects of the fund raising activities of the PTO. The chair(s) will appoint committee members and request other volunteers to assist with fund raising initiatives. At the annual meeting, a proposed list of fund raising activities must be presented to the Executive Board for approval.
 * __<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Fundraising Co-Chairs (2) __ **

<span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">(Parent Teacher School Organization) (1) <span style="color: #2a0ea0; font-family: Arial,Helvetica,sans-serif; font-size: 110%;">The PTSO Representative helps facilitate awareness and communication between the two organizations.
 * __<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Glastonbury PTSO Representative __ **